Admin Secretary provides administrative and clerical support to ensure efficient office operations. The role involves managing correspondence, scheduling meetings, maintaining records, coordinating office activities, and supporting management with day-to-day administrative tasks.
Key Responsibilities
- Manage daily office administrative activities.
- Handle incoming calls, emails, and correspondence professionally.
- Schedule meetings, appointments, and maintain calendars.
- Prepare letters, reports, presentations, and other documents.
- Maintain filing systems and office records.
- Coordinate travel arrangements and hotel bookings when required.
- Monitor office supplies and place orders as needed.
- Assist in preparing invoices, quotations, and documentation.
- Coordinate with internal departments and external vendors.
- Maintain confidentiality of company information.
- Support HR and management with administrative tasks.
Qualifications & Requirements
- Bachelor’s degree or Diploma in Business Administration or related field.
- 2–5 years of administrative or secretarial experience.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong communication and organizational skills.
- Ability to multitask and work under pressure.
- Professional appearance and attitude.
- Knowledge of office management systems and procedures.
Preferred Skills
- Time management
- Attention to detail
- Problem-solving skills
- Document control experience
- Arabic language skills (optional, depending on company needs)
Assistant Manager – Business Development – Job Description
